Organising your fundraising activity or event

1. If you are under 18, you confirm that you have shown these terms and conditions to your parent/​guardian, and they have agreed to accept responsibility for complying with these terms and conditions.

2. You will comply with our policy not to allow children to raise funds without adult participation, in respect of any activities which include public collections, or in events which are dangerous for children.

3. The activity or event is your responsibility and Mental Health UK take on no responsibility or liability for the event.

4. You are responsible for the health and safety of all involved in your activity or event.

5. You are responsible for ensuring that all food hygiene relevant licenses are in place.

6. If alcohol is present and/​or served at an event you are hosting, you agree to implement the proper legal ID and consumption measures.

Fundraising

7. You will only use lawful means to fundraise for us and will not bring the charity’s name into disrepute. You will also observe the following fundraising rules:

• Unless Mental Health UK has provided you with branded materials, you will not use the Mental Health UK or any associated logo without first obtaining permission from Mental Health UK and will allow Mental Health UK to approve any materials produced whether printed or online.
• You will tell sponsors you are raising money ​“in aid of” Mental Health UK and use the logo supplied. You will make clear to those who support your fundraising that any money raised you will send into Mental Health UK to be treated as a donation.
• You will be responsible for any costs, taxes or expenses incurred or arising in connection with your fundraising activity. And that Mental Health UK will not incur any cost, claim, loss or liability.
• You acknowledge and accept that Mental Health UK insurance policies will not cover your fundraising activities. If appropriate, you will arrange your own insurance and will make sure that contractors and external facilities used can demonstrate evidence or the relevant public liability insurance cover (£1,000,000. minimum cover).
• If you do anything that threatens Mental Health UK, we have the right to ask you to stop your fundraising activity immediately.
• You will contact Mental Health UK before conducting any raffle, lottery or public event, and comply with any guidance, guidelines or insurance and legal requirements issued by Mental Health UK in connection with this kind of event.
• You will obtain approval from Mental Health UK before approaching press or celebrities to support any event.
• You will secure the necessary approvals prior to undertaking street collections or collections on private property. House-to-house collections are not permitted.

Monies

8. You agree to pay all of the proceeds raised by your fundraising event to Mental Health UK as soon as possible after the event (and subject to any agreed timescale), and in accordance with how to pay in your fundraising instructions provided on the MHUK website https://mentalhealth-uk.org/donate/how-to-pay-in-fundraising/
9. You will ensure that you take responsibility for the safe keeping of money raised in Mental Health UK’s name: Ensure that if collecting cash, it is counted in the presence of at least one witness and that this amount is written, signed by the witness/​es and a cheque for this amount is sent to Mental Health UK.
10. If using sponsor forms, send Mental Health UK your completed forms with details of the names and addresses of and amounts donated or pledged by all sponsors no later than 4 weeks after any event.
11. Ensure that donations of £20 or more made by cheque are payable to Mental Health UK and ensure that these cheques are sent to the Mental Health UK 28 Albert Embankment, London, SE1 7GR, no later than 3 weeks after issue.

12.If using sponsor forms, only use forms issued by Mental Health UK which can be downloaded on our website use any other type of sponsorship form must be agreed with Mental Health UK.

13. You shall encourage donors and/​or sponsors to make gift aid declarations where eligible, which may enable Mental Health UK to recover basic rate tax on such donations.
14. To keep confidential all sponsorship/​donation forms and not disclose personal details (including addresses) of sponsors and donors to anyone else.
15. If you collect personal information from anyone who provides donates or contributes to your fundraising activity, ensure that such personal data is treated in accordance with data protection legislation and protected from loss or unauthorised access and tell us immediately if any such loss or access occurs.

16. To let us know at the earliest opportunity if you have to withdraw from or cancel your fundraising and immediately return all material containing the names, logo or branding of Mental Health UK.

Data and consent

17. By registering for the event, you consent for Mental Health UK to contact you by email and phone about your participation which may include but is not excluded to progress with fundraising, and how Mental Health UK can provide additional support for your activity of event.

18. After you have paid in monies, we will also send you communications from time to time to tell you about the impact of your support and other ways to help. You can opt out at any time by emailing events@mentalhealth-uk.org Please see our privacy policy for details.

19. Your personal information may also be used for the purposes of sending you future information about the charity’s work.

20. You allow consent for Mental Health UK to store personal details that you provided on their database. Please see our privacy policy for further details.

21. You allow consent for Mental Health UK to use any digital photographs or videos you provide, to raise awareness or money for the work of Help Musicians. Alternatively, if you do not wish your photograph to be used, please let us know by emailing events@mentalhealth-uk.org
22. Consent will expire at the end of 5 years. By sending these to us, you are also confirming that anyone featuring prominently in the photograph or video is aged 16 or over, and that they have consented to their image being used in this way.

23. If your donation is matched, for example by your place of work, consent must be sought from Mental Health UK if the organisation wants to use the story or logo.

For questions on the DIY community fundraising terms and conditions please contact events@mentlhealth-uk.org.

 Thank you for your support and all the best with your fundraising!

Extreme Energy Waiver

Terms and Conditions (to be agreed on completion of booking)

This event by its very nature is hazardous and contains certain inherent risks. The race is run over land to which the public has free access and over which we, the race organisers, have no control and which is subject to normal hazards to be expected on such a trail, e.g. partially or fully exposed tree roots, overhanging branches, uneven or loose ground, non-participants, dogs, livestock, horses, mountain bikers etc.

Participants are responsible for their own safety. It is the participant’s responsibility to ensure that they are physically capable to start an event of this distance and terrain. Participants should contact their own doctor if they are uncertain on this point. In the event of injury or illness, medical cover is provided but participants are reminded that the taking of any medication they bring to the event is done so at their own risk.

By agreeing to these conditions the participant accepts that they enter this event at their own risk and accept that the event organisers and their employees are not liable for any loss, damage claim, expense, injury or accidents which may arise as a consequence of the participant’s negligence in this event, including the taking of any medication not authorised or administered by the event medical team.

Participants agree to run with care and attention, abiding by the rules of the event.<br><br>Participants agree to attend the compulsory briefing for all competitors which the event organiser will give prior to the start of each day.

Waiver
I understand that participating in this event is potentially hazardous, and that I should not enter and participate unless I am medically able and properly trained. If you have any doubt about your medical condition you must consult a doctor. If you are over 50 years of age we recommend you consult a doctor before competing. Current medical history and medications or allergies must be notified to the organisers at the time of booking and the personal medical section on the rear of the race number completed prior to the start.

In consideration of the acceptance of this entry, I assume full and complete responsibility for any injury or accident which may occur while I am travelling to or from the event, during the event, or while I am on the premises of the event.

I also am aware of and assume all risks associated with participating in this event, including but not limited to falls, contact with other participants, effect of weather, traffic, and conditions of the road. I, for myself and my heirs and executors, hereby waive, release and forever discharge the event organizers, sponsors, promoters, Extreme Energy Ltd and each of their agents, representatives, successors and assigns, and all other persons associated with the event, for all my liabilities, claims, actions, or damages that I may have against them arising out of or in any way connected with my participation in this event.

In a situation where the medics recommend that it is unsafe for a competitor to continue their decision is final. Competitors cannot continue as part of the event against medics advice.<br><br>I understand that this waiver includes any claims, whether caused by negligence, the action or inaction of any of the above parties, or otherwise.

Media Release
I hereby grant full permission to any and all of the above parties to use any photographs, videotapes, motion pictures, website images, recordings or any other record of this event.

Age Limits
Normal age limits will be, over 18 years and under 75 years.

Service Charge
A 2.5% entry system service charge will be added to the event cost at check out. This is imposed by the registration system supplier.

Modification of the course.
The organisation reserves the right to modify at any moment the route. In the case of unfavourable weather conditions the start may be postponed by a maximum three hours, after that time, a day of the race maybe cancelled.<br>In the case of severe weather conditions, and for reasons of safety, the organisation reserves the right to stop the event under-way.

Event Cancellation Policy
In case of cancellation of an event, for whatever reason, decided more than 15 days before the date of the start of the race, a partial refund of the registration fees will be made. The amount of this refund will be fixed so as to allow the organisation to cover all irredeemable expenses committed, up to the date of the cancellation.

In case of a cancellation decided less than 15 days before the departure or in case of interruption of the race, for whatever the reason, no refund of the registration fee will be made.

I agree to the Extreme Energy Waiver
I agree to the Refund Policy.